Memos to Coaches/Team Leaders…..
MEMO # 9 – Pre-Event Training/Ski Tuning/Registration/Payment
There is a coaches meeting Tuesday 18th evening at 7:00pm in the Bertrand Room at the Prince Arthur. We will discuss the optimum way to address training wishes for basically the entire field. Plan will be made based on hill condition and weather. Reminder: lift cost is covered in the athlete package.
We have set up approximately 60 workstations for ski tuning spread over 2 conference rooms. Teams will be allocated areas of tables so you stay together for efficiency. Naturally, we will have to be careful that not too many irons are running at the same time. We are figuring out the circuits and will have a protocol in place.
Registration will run over 2 periods. The idea is to spread things out to make it easier on Nancy our Race Secretary and to give you more flexibility.
- Tues 18th…. 4pm to 8pm in the Bertrand room. (TCM for training starts at 7 in the Bertrand)
- Wed 19th…. 4pm to 7:30 – we would like all teams registered and paid up before the TCM
** this is a change from 3:00pm start as indicated on the event schedule
From the www.u16ski.ca website:
REGISTRATION AND PAYMENT
Registration will require 2 payments: 1. Basic Comp Package 2. Athlete/Coach Accommodation/Meals/Transpo Package
Teams can make both payments with cheque or credit card. Cheques to be made out to the “Lake Superior Division Alpine”. Receipts will be issued then.
PACKAGE COSTS (FEB 18 TO 23)
COACH – accom/food/transport: $550 + hst (Feb 18 to 23 – 5 nights)
ATHLETE – accom/food/transport: $530 + HST
BASIC COMP PACKAGE: $330 + HST
Tuesday night Teams are on their own for supper. There is a restaurant in the hotel as well as various choices within walking distance of the hotel. On the www.u16ski.ca/thunder-bay/ there is a cool list of restaurant options in Thunder Bay called Tracy’s Tasty Eatery Picks
See you soon!
MEMO #8 – Team Trucks and Airport Transfers
There will be someone at the airport to meet each arrival. That person will meet you down in the baggage area. (in most cases it will be Dave B)
On initial arrival, teams will load buses for trip back to hotel. For additional late arrivals, teams will make arrangements to pick up their own coaches/athletes.
Rental trucks are to be picked up at Budget Waterloo Street depot. So, plan is that Coaches get on bus with athletes. Bus will drop truck drivers off at Budget on way to hotel.
Dave will meet buses at the hotel to coordinate arrival at hotel. .
I have allocated trucks as chart below. If you would rather designate a different driver, make sure that driver picks up the vehicle.
At pick up driver must be 25 years of age or older. Driver will present driver’s license and credit card. Damage waiver cost is covered by club(s) if required.
The rental costs will be paid by the ROC from pickup to drop off.
Teams sharing a truck may want to put another club on as a driver…. You can make your own arrangements….
Caledon is arriving on the 19th. Arrangements will be made to meet Caledon on the 19th.
Any questions, call Dave B at 807 624 7200
|Truck #||Club(s)||Driver||Flight Arrival of Driver only|
|1||DG, Mansfield, Heights||Will Gyles||Sat Feb 15|
|2||NSA, Alpine||Jurg Gfeller||AC 10:20 Feb 18|
|3||TSC, Caledon||Curtis Eades||WJ 11:40 Feb 18|
|4||Camp F, Calabogie||Shawn Bansfield||WJ 11:40 Feb 18|
|5||Peaks||Heather Metzger||AC 4:30 Feb 18|
|6||Craigleith||Brent Gazerek||AC 4:30 Feb 18|
|7||Osler, Beaver||Lorne Buckrell||AC 4:30 Feb 18|
Memo 7 Feb 15/20
We are getting very close to everyone arriving in Thunder Bay! Exciting!
10 quick points:
- SideCut Enterprises... Chris Hillier (who many of you have met before) will be onsite for the first couple days of the championships to support U16 ski waxing and tuning. He will be set up in the tuning room where he can show skiers the tricks of the trade! Parents and coaches are very welcome to drop by Chris’ booth and learn!
- The Prince Arthur Waterfront Hotel is fully booked with athletes and coaches. Just in case there are still parents looking to book in Thunder Bay, please recognize there is no vacancy at the event hotel.
- Out of town guests: There is a really good summary of places to eat in Thunder Bay on the Thunder Bay page of this website: Please take advantage of Tracy’s Tasty Eatery Picks!
- Wax Rooms: 2 large conference rooms will be set up with tables and power for tuning/waxing. For efficiency, we are encouraging athletes to do their the major tuning/sharpening before departing home allowing everyone to focus on stoning and waxing.
- Wax Tables: Any teams who can bring wax tables on a ski truck, please do. They will help us maximize space in the wax rooms.
- There will be a daily prize giving for the day’s events to take place at 6:30pm sharp each day in the banquet hall where all meals will be taken. Parents can stand in the back of the room to watch the presentations.
- AOA will be hosting a 2021 U19 High Performance Program information session in conjunction with a welcome social for parents and volunteers at the PAWH at 5:30pm. Please come and have a glass of wine and catch up on what is going on.
- There will be no extra tickets available for the closing dinner on Saturday evening. Parents can slide into the banquet hall at 6:30 to view the 2020 Event Video and the day’s awards ceremony (DAY 1 SL).
- Team Meetings: Teams will be able to book Salon A for team meetings. There will be a sign-up board outside the room. It can be booked in 15 or 30 minute blocks.
- Athlete Parade and Drum Ceremony will take place at 4:45pm on Friday 21st. Athletes will parade in teams from the hotel to Thunder Bay’s Spirit Garden on the waterfront. Skiers will take part in a Pow Wow style drum ceremony led by the English River Drum Group and Indigenous Mohawk Dancer, John Hodson. Parents are very welcome to follow the parade to the Spirit Garden.
All for now…. Have fun!
Memo 6 Feb 3/20
We are getting down to the final organizational pieces of the U16 event!
I would appreciate it very much if you can fill out the attached information sheet – Team Advance Info to Help Organizers – as soon as you have verified your team lists – once AOA/SOD get the SOD OCUP ranking lists out. I am hopeful this can happen in the next couple of days.
NOD and NCD can go ahead and complete right away.
Thank you to the Calabogie club group who has forwarded a strong list of volunteers. The attached chart nudges teams to begin thinking very hard about who in their group may be able to volunteer. Volunteering at events is a huge part of how ski racing works in Canada. Based on the entry, we are hoping for roughly 20 to 25 volunteers from SOD plus what the other divisions can supply. There are roughly 60 volunteers per day to run a major event such as the OCUP Finals…. If parents are going to be standing in the finish area, they might as well be up on the hill doing their part! Thank you for your consideration!!
Nathalene will be in attendance at the event. It will be a great opportunity for her to support the officials aspects of the event…. as well to promote the idea of parents becoming officials. If you have any particular questions about whether your parents are trained officials or how to become a trained official, please feel free to approach Nathalene directly at email@example.com .
On the attached sheet we request team Head Coach name, cell phone and email address. Chief of Race, Lindsay Crooks, will be building a list for texting and emailing of critical information to Head Coaches during the event. This way, Lindsay will be able to shoot out any changes or updates etc.
Looking forward to seeing everyone up here in Thunder Bay!!
|Team Advance Information to help organizers|
|Club Coordinator:||Contact cell #:|
|Team Head Coach:||Coach cell#:|
|By the numbers…|
|# Athletes and Coaches flying to TBay|
|# Athletes and Coaches driving to TBay|
|Ski equipment arriving on a Ski Truck?||Yes or No||Truck arrival date:|
|# Athletes using accom + food package|
|# Coaches using accom + food package|
|# Athletes staying elsewhere|
|# Coaches staying elsewhere|
|# Parents attending|
|# Parents planning to volunteer|
|# Parents with ACA Officials Training|
|** sign up to volunteer at www.u16ski.ca/event-info-volunteers|
|For Pre-Event Training Planning…||Training Feb 19||Earlier dates?|
|desire access to SL or GS or Both?|
|** Lift and Lane space covered in athlete package|
|** Teams are free to ski the entire ski area throughout the day.|
|Planning to use Team Rental 4×4?||Yes or No||*included in package price|
|** Some smaller teams will share a truck….|
|If you can bring Wax Tables…. How many?|
|For Teams Flying into Thunder Bay||Time||Airline||Flight Number|
|Any late athlete arrivals:|
Memo 5 Feb 1/20
A quick note to update everyone on a few items….
SOD quota is 124 athletes. 62 of each gender. We currently have quite a few more athletes interested in participating based on team bookings at the Prince Arthur Waterfront Hotel.
So after this weekend, Robin and Tes will be able to produce the M and W lists according to Ocup Results.
Based on available unused quota from other divisions, we will fill the M and W field to full 90 each for a total of 180 skiers.
Any teams sending skis up on trailers/ski truck etc, consider sending up any wax tables you can get your hands on. This will help us maximize space in the wax rooms.
We are planning bus transportation from the Airport to the event hotel for the 18th. It sounds like almost all teams are flying in that day. Please fill out the questionnaire to be sent in the next email. If you are not able to give flight arrival times yet, please forward as soon as you know.
I have been trying to build a complete team distribution from all the people we have engaged with in one way or another thus far. If you know of a team that is not getting our emails, please share with them my email address: firstname.lastname@example.org
We are still looking for volunteers. If you know of any visiting parent who will be in Thunder Bay for the OCUP Finals, please encourage them to get involved. Steer them to the event website at www.u16ski.ca/event-info-volunteers to sign up.
Thanks everyone…. Have a great weekend.
Dave B 807 624 7200
Memo 4 Jan 23/20
Please send info required on chart below by Sunday Jan 26. Shirt order going in on Monday 27.
Email to email@example.com and firstname.lastname@example.org Thanks!
PRELIMINARY ROOM ASSIGNMENTS:
|We need this information by Sunday Jan 26/20|
|Where one athlete from a team is without a roommate, organizers will work to pair athlete with another skier from another club|
|Room assignments can be juggled at check-in. Just need total room needs at this juncture|
|Athletes:||Female names||Long Sleeve Shirt Size s,m,l,xl,xxl||Food Allergy Info||Room# Assigned by hotel|
|add rows as necessary….|
Memo 3 Jan 17/20
A few additional changes have been made to the Event Schedule just recently. All edits have been made to the attached PDF in blue type.
Memo 2 Jan 8/20
Designated Team Leaders should make bookings at Prince Arthur Waterfront Hotel with Christina Grey at 807 346 5120. Remember, packages are based on double occupancy. There should be enough room in PAWH for everyone. Christina will be booking athletes and coaches first. A wait list will be kept for parents who are interested in staying in same hotel as athletes. On the Hotel page there is a listing of several other hotel choices for visiting friends and family.
Any questions…? email event chair – Dave Bradley – email@example.com
Memo 1 Jan 2/20
Memo to all Ontario U16 club and division programs
From: LSDA Host Division and AOA
Happy New Year everyone!
We are roughly 7 weeks away from the U16 OCup Finals in Thunder Bay. Thunder Bay is super excited to host Ontario’s top U16’s for the third time since 2015!
Our AOA supported major-event model is to host all teams together in one hotel where we can all eat, tune skis, participate in activities, travel to ski areas together as a group of Ontario athletes….. Based on our experience in past 5 years, athletes leave Thunder Bay having had a blast, made a ton of new friends, and learned a lot about how to conduct oneself at a major event.
This year all teams will be staying at our 2020 event partner hotel, the Prince Arthur Waterfront Hotel. All meals, meetings, activities, ski tuning, special events etc will occur there. The Prince Arthur has been used by Cross Country Canada for years as its major event hotel for National Championships and Ontario Cup events. Fun Fact: Thunder Bay is one of Canada’s greatest Cross Country national event sites and regularly hosts major events with more than 300 athletes!
If teams have not started yet, it is time to start booking flights and considering how your group is going to get ski equipment to Thunder Bay. In past events, the Event ROC organized the Ski Trucks in partnership with AOA. This year we have decided it will be more efficient of Divisions organize their own ski trucks.
All accommodation, vehicle and athlete transport bookings are blocked. All costs are included in AOA approved Athlete/Coach packages. See www.u16ski.ca for Race Notice and Draft Event Schedule and detailed Athlete/Coach Package information.
Basic Schedule overview:
Feb 18 – most teams fly or drive in to Thunder Bay – buses will meet teams at airport – teams will be assigned crew-cab trucks for coaches and equipment for the series – athletes travel together in coaches
Feb 19 – pre-event training at Loch Lomond – lane space times will be blocked – Captains will meet evening of 18th to discuss plan
Feb 20 – GS Loch Lomond
Feb 21 – GS Loch Lomond
Feb 22 – SL Loch Lomond
Feb 23 – SL Loch Lomond – overall awards – travel home – ski trucks depart for home
(10 min drive to airport from Loch Lomond – final pack at hill – 5:00pm AC flight possible to make + other flights later in Evening WJ, Porter, AC with connections to Ottawa, Sudbury, North Bay, Timmins)
Feb 24 – travel home
- Book flights (for groups 10 or more, group rates and special last minute change rules available)
- Book rooms at Event Hotel by Jan 15 – make your best guess as to team size, and breakdown between girls and guys and coaches – designated team point person calls hotel with your team’s specific booking needs
- Make a ski equipment transport plan – now that Air Canada is running jet service to Thunder Bay from Pearson, there is less risk of equipment not making it. For large groups flying together there is always a risk, so AOA/ROC still believe it is best to send skis ahead by ground. Divisions will be making their own ski truck plans.
If your division/club will have parents attending, please encourage them to volunteer and become part of the event! Go to the volunteer instructions at www.u16ski.ca/event-info/ to get signed on. It will be an opportunity to gather more excellent officials experience. It is good for the sport if parents/volunteers are interacting and collaborating at Ontario’s major championship events. It raises Ontario’s event hosting capacity significantly.
LSDA/AOA are committed to providing a cost-effective, efficient major event experience for Ontario Athletes. We see the Thunder Bay event experience as being a critical lifeskills learning opportunity for our athletes as they grow in the sport and prepare for future events. Being organized, following a schedule, coping with large groups, being independent and taking responsibility for self, working as part of a team and making good decisions are all important factors in the development of poised, confident athletes representing Ontario. In the Ontario athlete development pathway, U16 is the time to make sure these skills are being developed. Because Thunder Bay is a fly-to event for most Ontario Athletes, it is a perfect opportunity to accomplish these objectives and have a ton of fun with the group!
If you have any questions feel free to contact Robyn Skinner, AOA Competition Director or Dave Bradley, LSDA ROC Event Chair.
Looking forward to seeing you all in Thunder Bay!
Dave Bradley Robyn Skinner
Event Chair Competition Director
U16 OCup Finals 2020 AOA
Cell: 807 624 7200 705 444 5111 x128[/vc_column_text][/vc_column][/vc_row]